Privacy

Privacy Policy

TeachWithAI respects your privacy. This policy explains what personal information we collect, why we collect it, how we use and disclose it, and the rights available to you under Canadian law.

Last updated: 10 July 2026 · Privacy contact: [email protected]

1. Introduction and scope

This Privacy Policy applies to personal information collected by TeachWithAI ("we," "us," or "our") through teachwithai.life, related subdomains, email communications, programme enrolment forms, lab visit bookings, and in-person activities at our Kamloops innovation studio. It describes our practices in accordance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and, where applicable, British Columbia's Personal Information Protection Act (PIPA).

TeachWithAI is an independent AI education innovation lab. We are not a university, college, or government-accredited degree-granting institution. Our programmes support professional development and experimental learning. This policy does not cover third-party websites or services that may be linked from our site; those organizations maintain their own privacy practices.

By using our website or services, you acknowledge that you have read this policy. Where consent is required for specific processing activities — such as optional analytics cookies or marketing communications — we obtain it separately and allow you to withdraw consent at any time, subject to legal or contractual restrictions.

2. Who is responsible for your information

The organization responsible for personal information under this policy is TeachWithAI, located at 450 Lansdowne Street, Suite 208, Kamloops, BC V2C 1Y3, Canada (Business Number 848417629BC0001). Our Privacy Officer can be reached at [email protected] or by mail at the address above.

When TeachWithAI delivers programmes on behalf of or in partnership with schools, districts, or post-secondary institutions, those partners may also be accountable for certain personal information they provide to us or that we process on their behalf. In such cases, we enter into written agreements that clarify roles, responsibilities, and breach notification obligations consistent with PIPEDA's accountability principle.

3. What personal information we collect

We collect only the personal information reasonably necessary for the purposes identified in this policy. The categories of information we may collect include:

• Identity and contact information — name, job title, organization, email address, telephone number, mailing address, and province or territory of residence.
• Programme and enquiry information — details you provide when requesting a lab tour, enrolling in a programme, submitting a contact form, or participating in surveys and feedback sessions.
• Professional background — teaching credentials, institutional affiliation, areas of instructional interest, and experience with educational technology, where relevant to programme placement.
• Technical and usage information — IP address, browser type, device identifiers, pages visited, referring URLs, session duration, and cookie preferences when you use teachwithai.life.
• Communications — records of correspondence with our team, including email threads and notes from phone or video consultations.
• Payment information — billing name, address, and transaction references. Payment card details are processed by our payment service provider and are not stored on our servers.
• Lab participation records — attendance, prototype contributions, consent forms, and documented outcomes from innovation lab sessions, where participants have agreed to such collection.

We do not intentionally collect sensitive personal information such as government-issued identification numbers, financial account credentials, or health information unless you voluntarily provide it and we have a lawful basis to process it. We do not knowingly collect personal information from children under the age of 13 without verifiable parental or institutional consent.

4. How we collect personal information

We collect personal information directly from you when you complete forms on teachwithai.life, register for programmes, correspond with us, visit our Kamloops studio, or interact with our cookie consent tools. We may also collect information indirectly when your employer or institution submits enrolment details on your behalf, with appropriate authorization.

Technical information is collected automatically through server logs, cookies, and similar technologies as described in our Cookie Policy. We configure analytics tools to avoid collecting unnecessary identifiers and to honour your cookie preferences.

5. Purposes for collection, use, and disclosure

Under PIPEDA, organizations must identify the purposes for which personal information is collected before or at the time of collection. We use personal information for the following purposes:

• Responding to enquiries, scheduling lab tours, and administering programme registrations.
• Delivering professional development programmes, lab residencies, and related educational services.
• Processing payments, issuing receipts, and maintaining financial records as required by Canadian tax law.
• Communicating programme updates, schedule changes, safety notices, and service-related announcements.
• Improving teachwithai.life through aggregated analytics, usability testing, and feedback analysis.
• Protecting the security and integrity of our website, systems, and physical lab environment.
• Complying with legal obligations, responding to lawful requests, and enforcing our Terms of Use.
• Publishing anonymized or aggregated research findings emerging from lab activities, where individual participants are not identifiable.

We will not use or disclose your personal information for materially different purposes without obtaining your consent, except where permitted or required by law. We do not sell personal information.

6. Legal basis and consent

PIPEDA requires meaningful consent for the collection, use, and disclosure of personal information, except in limited circumstances such as legal compliance or emergencies. Consent may be express (for example, ticking a checkbox) or implied (for example, providing your email address to receive a programme brochure). You may withdraw consent for optional processing — such as marketing emails or non-essential cookies — at any time by contacting [email protected] or adjusting your cookie preferences on our website.

Withdrawal of consent may limit our ability to provide certain services. We will explain the consequences at the time of withdrawal where practicable.

7. Disclosure to third parties

We disclose personal information only to the extent necessary and with appropriate safeguards. Categories of recipients may include:

• Service providers — hosting providers, email delivery services, payment processors, customer relationship tools, and analytics vendors bound by contractual confidentiality and data protection obligations.
• Institutional partners — schools, districts, or post-secondary institutions involved in joint programmes, where disclosure is necessary for programme delivery and authorized by agreement.
• Professional advisers — lawyers, accountants, or insurers where disclosure is required for advice or claims management.
• Regulators and law enforcement — when required by applicable law, court order, or to protect rights, safety, and property.

Some service providers may process data in Canada or the United States. When personal information is transferred outside Canada, we assess risks and implement contractual and technical measures — such as encryption and access controls — to provide a comparable level of protection. Details of cross-border transfers are available upon request.

8. Retention and destruction

We retain personal information only as long as necessary to fulfil the purposes for which it was collected, meet legal and regulatory requirements, resolve disputes, and enforce agreements. Retention periods vary by data type:

• Enquiry and marketing records — typically up to three years after last contact, unless you request earlier deletion.
• Programme and participation records — duration of the programme plus seven years for institutional reporting and quality assurance.
• Financial records — seven years as required under the Income Tax Act and related regulations.
• Website logs and analytics — generally up to twenty-six months, subject to cookie preferences.

When personal information is no longer required, we securely delete or anonymize it using methods appropriate to the medium — electronic shredding, de-identification, or physical destruction of paper records.

9. Security safeguards

We implement administrative, technical, and physical safeguards proportionate to the sensitivity of the information we hold. Measures include access controls limited to authorized personnel, encrypted connections (TLS) for data in transit, secure hosting environments, staff privacy training, and visitor access protocols at our Kamloops lab. No method of transmission or storage is completely secure; we encourage you to use strong passwords and protect your account credentials.

In the event of a breach of security safeguards involving personal information that creates a real risk of significant harm, we will notify affected individuals and the Office of the Privacy Commissioner of Canada as required under PIPEDA's breach notification provisions.

10. Your rights under Canadian privacy law

Subject to limited exceptions under PIPEDA and PIPA, you have the right to:

• Access — request information about the personal information we hold about you and obtain a copy in a reasonably understandable format.
• Correction — request correction of inaccurate or incomplete personal information.
• Withdrawal of consent — withdraw consent for optional processing activities, where applicable.
• Challenge compliance — challenge our compliance with PIPEDA by contacting our Privacy Officer and, if unsatisfied, filing a complaint with the Office of the Privacy Commissioner of Canada or the Office of the Information and Privacy Commissioner for British Columbia, as appropriate.

To exercise these rights, email [email protected] with sufficient detail to verify your identity. We respond within thirty days, or inform you if an extension is required. We do not charge a fee for access requests unless permitted by law for manifestly unfounded or excessive requests.

11. Artificial intelligence and educational data

As an AI education innovation lab, we may use artificial intelligence tools to support programme delivery, prototype evaluation, and internal research. When AI systems process personal information, we apply human oversight, document limitations, and avoid automated decisions that produce legal or similarly significant effects without meaningful human review. Participant contributions to lab prototypes may be used in aggregated research outputs; identifiable quotes or materials are published only with explicit consent.

Educators participating in our programmes remain responsible for compliance with their own institutional privacy obligations when integrating lab outputs into classroom environments. We provide guidance on responsible AI adoption but do not assume liability for how third-party AI tools are deployed outside our direct control.

12. Cookies and similar technologies

Our website uses cookies and similar technologies as described in our Cookie Policy. Essential cookies are necessary for site functionality. Analytics and marketing cookies are used only with your consent, managed through our cookie banner and preference panel.

13. Changes to this policy

We may update this Privacy Policy to reflect changes in our practices, technologies, or legal requirements. Material changes will be posted on teachwithai.life with an updated "Last updated" date. Where required, we will seek additional consent before applying changes to previously collected information.

14. Contact us

For privacy questions, access requests, or complaints:

Privacy Officer
TeachWithAI
450 Lansdowne Street, Suite 208
Kamloops, BC V2C 1Y3, Canada
Email: [email protected]
Phone: +1 (778) 555-3916
Business Number: 848417629BC0001

If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada at priv.gc.ca or the Office of the Information and Privacy Commissioner for British Columbia at oipc.bc.ca.